Breakdown of Apostille Process

Step 1 - Original Notarized Document from State or Public Notary >

Step 2 - Document will be sent to Respective Secretary of State for Apostille Stamp >

Step 3 - Document sent back to client >

Step 4 - The Process is complete!

Certificate of Notary Instructions (A document that requires a Certificate of Notary for eventual Consular Legalization is required to be submitted to the consulate of destination in order to complete the process. All countries not listed in the Hague Convention of 1961 will need 2 Notary Certifications before Consulate Legalization is granted).

In order to obtain a Certificate of Notary, the following is required.

The original document – If the document is notarized by a state certified notary, it must have the appropriate notary citation on or attached to the document i.e. (Jurat, Acknowledgment). If the document is issued by a state or county (Birth Certificates, Marriage License, Divorce Decrees and Death Certificates) they should be issued by a recognized entity like the Bureau of Vital Statistics, County or State Registrars and County Clerk of the issuing state.

Recordable documents like (Birth Certificates, Marriage License, Divorce Decrees and Death Certificates) will only be accepted in their original form and are required to be sent to the respective Secretary of State in order to obtain the Certificate of Notary or Validation of Notary. All non recordable documents like, copies of Diplomas, College transcripts and State Certified Translations, translated by a state approved translator; can be in submitted in copy form in order to obtain an Certificate of Notary or Validation of Notary.

Once returned from the Secretary of State, the document will then be sent to the Department of State in Washington D.C. for a second Certification of Notary and then the final step will be the eventual legalization at the consulate that is requested.

The document should be sent to Rushapostilles.com with a letter explaining the reason for the request in detail and an Apostille/Certificate of Notary request form for billing and data entry purposes.

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Apostille

You will need an Apostille if the country of travel is a member of the Hague Convention.

Embassy Legalization

You will need an Embassy Legalization if your traveling to a non-Hague Convention Member country.

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Notary Public Seal

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